Migrate To Microsoft Office 365

What is Microsoft Office 365?

Office 365 is a subscription-based service that facilitates access to the latest suite of Microsoft Office applications, delivered via the cloud. These programs are accessible on any device including both PC and Mac! Businesses pay for access on a per-user basis, making either a monthly or annual commitment – which is slightly more cost-effective.

The applications in Office 365 packages include your favourite Office programs Word, Excel and PowerPoint. The only exceptions are the E1 and Business Essentials options which incorporate web versions of these programs, as opposed to desktop versions of the applications. Additional services such as SharePoint and OneDrive cloud-based storage are available, depending on the chosen package.

Microsoft Office 365 is one of the first software as a service (SaaS) applications that will help you and your employees transition to a genuine, cloud-based digital workspace.

What Are The Benefits Of Migrating To Microsoft Office 365?

  • Transition from a single point of email failure to a global, resilient solution.
  • Greater flexibility, so you can manage email on multiple devices for convenience.
  • Increased collaboration with additional services, such as Teams, that integrate directly with Office applications.
  • Streamlined management of licenses, with all applications included in a single license.
  • Flexible licensing which allows each user to own multiple copies of Office, enabling efficient deployment from a terminal server.
  • Centralised file management with SharePoint and OneDrive cloud storage.
  • Constant software and security updates, so you never have to upgrade again.
  • Lower capital expenditure and increased return on investment for long term cost savings.

Compare Subscription Inclusions Then Migrate to the Office 365 Plan which Best Meets your Business Needs

There are a few key differences between the business category and enterprise level plans. These include the amount of storage available on OneDrive, the incorporation of customised email addresses, as well as the number of users and devices per license. Use this handy comparison chart* to determine what Office 365 bundle best suits your business needs or begin planning your company migration with NewBase.

Office 365 Category Subscription Plan Office Applications Additional Services Users per License
Enterprise Office 365 ProPlus
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Access (PC only)
  • OneDrive (1TB storage per user for fewer than 5 subscriptions; 5TB per user for 5 or more users)
  • Unlimited users
  • One license covers 5 phones, 5 tablets & 5 PCs or Macs per user
Office 365 Enterprise E1
  • Outlook (web version)
  • Word (web version)
  • Excel (web version)
  • PowerPoint (web version)
  • Exchange (email hosting & custom email domain address)
  • OneDrive (1TB storage per user for fewer than 5 subscriptions; 5TB per user for 5 or more users)
  • SharePoint
  • Skype for Business
  • Microsoft Teams
  • Yammer
  • Unlimited users
  • Desktop application licenses N/A
Office 365 Enterprise E3
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Access (PC only)
  • Exchange (email hosting & custom email domain address)
  • OneDrive (1TB storage per user for fewer than 5 subscriptions; 5TB per user for 5 or more users)
  • SharePoint
  • Skype for Business
  • Microsoft Teams
  • Yammer
  • Unlimited users
  • One license covers 5 phones, 5 tablets & 5 PCs or Macs per user
Office 365 Enterprise E5
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Access (PC only)
  • Exchange (email hosting & custom email domain address)
  • OneDrive (1TB storage per user for fewer than 5 subscriptions; 5TB per user for 5 or more users)
  • SharePoint
  • Skype for Business
  • Microsoft Teams
  • Yammer
  • Power BI Pro
  • Unlimited users
  • One license covers 5 phones, 5 tablets & 5 PCs or Macs per user
Business Office 365 Business
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • Access (PC only)
  • OneDrive (1TB storage)
  • Maximum 300 users
  • One license covers 5 phones, 5 tablets & 5 PCs or Macs per user
Office 365 Business Premium
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • Access (PC only)
  • Exchange (email hosting & custom email domain address)
  • OneDrive (1TB storage)
  • SharePoint
  • Microsoft Teams
  • Maximum 300 users
  • One license covers 5 phones, 5 tablets & 5 PCs or Macs per user
Office 365 Business Essentials
  • Outlook (web version)
  • Word (web version)
  • Excel (web version)
  • OneNote (web version)
  • PowerPoint (web version)
  • Access (PC only)
  • Publisher (PC only)
  • Exchange (email hosting & custom email domain address)
  • OneDrive (1TB storage)
  • SharePoint
  • Microsoft Teams
  • Maximum 300 users
  • One license covers 5 phones & 5 tablets per user

Two Main Reasons To Migrate To Office 365

The Email Case for Migrating to Office 365

All Office 365 subscription plans leverage Microsoft Exchange Online, which is an email server solution that enables users to manage emails across multiple devices. With traditional on-premise Microsoft Exchange deployment, the entire business typically relies on a single server or location. In the event of failure, this setup affects all your company emails! However, migrating to Office 365 would enable your business to rely on a highly available system; moving from a single point of failure to a global, resilient solution, with the added benefits of regular updates. Furthermore, if your business is currently using Exchange without Software Assurance, the cost of upgrading to a new on-premise server would approximately be the same as Migrating to Office 365!

The many benefits of the cloud-based version of Exchange is a key reason why businesses are increasingly making the switch to Office 365. Many of the updated features which are being released on Exchange Online are not being made available on Exchange servers which exist on-premise. In fact, industry insiders predict that Microsoft will stop offering on-premise Exchange licenses within the next five years! So, the longer your business waits to update your Exchange server, the more productivity features your competitors are accessing, leaving your company at a disadvantage.

Migrate to Office 365 for Increased Business Efficiency & Lower Capital Expenditure

Beyond the increased reliability and flexibility benefits of using cloud-based email, Microsoft’s add-on services also contribute significantly to businesses’ decision to migrate. Several applications, designed to increase productivity and make workplaces more efficient, are incorporated into Office 365. Furthermore, these programs can be accessed anywhere, at any time, as long as an internet connection is available. As staff don’t need to be inside the office to access files, your team will become more agile and responsive to your customer’s needs.

For instance:

  • SharePoint is a simplified document library with version control attributes.
  • OneDrive is a cloud-based storage solution.
  • Microsoft Teams is replacing Skype for Business and facilitates collaboration via online chat, video meetings and integration with Office applications.
  • Yammer is a social networking tool designed for internal organisational use, to encourage staff engagement and boost company culture.

These lucrative services are included in the majority of Office 365 subscription plans for businesses. As they are designed to integrate directly with existing Office programs, these applications will augment your company’s productivity.

Office 365 is especially suitable for businesses that are already using Microsoft Exchange and Office, without software assurance. Companies with 20+ uses must pay hefty licensing bills every time they upgrade to the latest version. Fortunately, Office 365 packages include a combination of these products, so companies always have access to the most up to date version of these programs, and only pay for their users on a subscription basis. Plan your migration to Office 365 with NewBase before your competitors.

Still Using Older Or Stand-Alone Versions?

Office 2007 became an officially retired product in 2017, ten years after its release. This means Microsoft no longer provides technical support, security or bug fixes for these versions of software, making it imperative that businesses upgrade to Office 365 to ensure their operations are not compromised!

If your business is still using the Office 2007 suite, or an individual program licence for any 2007 model of software, such as Word 2007, your company will be forced to tackle problems encountered with the software internally, without assistance from Microsoft.

Don’t leave your company open to new security threats, or risk days of diminished productivity because of unresolvable technical issues. Contact NewBase to migrate all your business devices to Office 365, before your company suffers the consequences of using outdated software.

Businesses using Office 2010, or any individual Microsoft product licenses such as Excel 2010, are warned all 2010 versions of this software will be retired in October of 2020! This means your staff will no longer receive software updates or be able to access technical support from Microsoft when program errors arise.

Furthermore, all Microsoft 2010 products will no longer receive security updates when vulnerabilities are discovered within the software. Additionally, users will not have access to any new program features released by Microsoft.

Don’t leave companywide software upgrades to the last minute – or worse – when it’s too late! Get in touch with the Technical Account Managers at NewBase to begin planning the migration of your staff’s devices to Office 365 for up to the minute software updates across all Office applications. Increase your team’s productivity and keep company data safe.

Businesses still utilising Office 2013 must not become complacent! Both Office 2007 and Office 2010 have only been supported for a period of ten years, so it’s likely Office 2013 will follow suit and be retired in 2023.

Large enterprises should be warned it can potentially take months to successfully migrate hundreds of users from outdated Exchange email and Office applications to the current Office 365 subscription-based offering. Plus, prior to a migration, it may take several weeks to sync your company data with the new system. So, the sooner your business contacts Newbase to plan for a migration, the less likely it is your company will be caught unawares by the termination of Microsoft support.

Unless you are already running the Windows 10 operating system (OS) on staff PCs, Office 2019 won’t run on your computer. Likewise, if your team utilises Mac computers, Office 2019 is only compatible with Sierra, High Sierra and Mojave. So, unless your company has already upgraded to the latest OS, migrating to Office 365 is likely going to be more cost effective for your business, than purchasing individual Office 2019 licenses for each user. Many collaborative features and updates available within applications via Office 365, are not available with Office 2019. Call NewBase to begin planning the migration of company users to office 365, so your team never misses out on Office program updates!

Companies intending to use Office 2016 must consider that it is typically more expensive than Office 365, because the license is only valid for use on a single PC. This means the cost ensued when buying in bulk is comparable to the cost of migrating to Office 365. Plus, the Office 365 subscription gives you access to premium versions of all your favourite Office applications. Speak to NewBase to determine if migrating to Office 365 will be more cost effective for your business, than purchasing individual licenses for each staff member to access Office 2016.

Why Choose NewBase to Migrate your Entire Business to Office 365?

NewBase is the most successful provider of a Migration to Office 365 service, in Brisbane. With a Project team of Technical Engineers, led by experienced Solution Architects; the company has helped a myriad of local businesses make a smooth transition to Office 365, since 2017. NewBase has performed migrations for businesses both large and small, ranging from 30-500+ users.

As a highly specialised provider of Migration services, NewBase is empowered to allocate several dedicated Migration specialist staff members, who can perform the Migration to Office 365 over a weekend, to minimise disruption to your business. The majority of in-house IT departments don’t possess the skills required to execute a large-scale migration for hundreds of users; or can’t justify allocating internal staff with additional training and labour hours for the Migration, compromising their daily IT operations. Furthermore, it makes good business sense to outsource the risk associated with conducting a Migration to NewBase, because as an external service provider NewBase is responsible if problems arise during the Migration process.

NewBase takes an innovative approach to IT deployment and migration services, while maintaining industry standards. NewBase has developed a Migration to Office 365 framework, complete with documentation and automation, to ensure the process is as simple and seamless as possible. A Discovery session is conducted prior to the migration, to determine if there are potential issues with your company’s on-premise Exchange server; which could affect projected timelines.

Connect To NewBase’s Microsoft Office 365 Migration Service

With 28 years of experience in the IT industry, the NewBase team are experts in planning, designing and transforming small, medium and enterprise level ICT systems into cost-effective business environments. Whether your business is seeking to update for a major product release like Office 365, a complete environment migration or new deployment solution, NewBase minimises the implementation risks.

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